![]() Set an agenda and ask for questions in advance Related: How to Set a Meeting Purpose (With Definition and Examples) 5. Recording team meetings can improve the well-being of team members because it reduces their overall stress and prevents them from missing important gatherings. This is beneficial because it helps ensure that professionals who are unavailable can still access meetings and get the required information. ![]() You can improve the engagement and equity between team members by recording the team meetings. Related: How to Take Meeting Minutes: A Step-Wise Approach 4. This prevents professionals in different time zones from consistently experiencing difficulty joining team meetings. You can also change the meeting time every week to help ensure equity and fairness. This provides team members with two times to meet every week. You can also show flexibility when hosting meetings across time zones by establishing rotating and recurring meeting times. This ensures that one team member can attend the meeting during their workday and that the other can attend before their workday ends. For example, if there's a three-hour time difference between team members, you can host a meeting in the afternoon. Identifying the different time zones between team members helps you assess the amount of time between them. For example, if you have a professional who works from Montreal and another who works from Vancouver, this can offset the meeting time by several hours. This helps you identify potential times when the team can meet and ensures that you consider the needs and constraints of those team members. While reviewing the schedules of different team members, it's beneficial to consider the different time zones of professionals. ![]() Related: How to Run an Effective Meeting With Your Staff 2. You can also develop rotating meeting times, which occur when you host several meetings for team members to join, to ensure that all team members can collaborate and get the information they require. This helps ensure you respect their schedules and provide them with flexibility. To review the team's schedules, you can ask team members to send you their preferred hours to meet and you can identify several time periods when colleagues' schedules intersect. This may be easier for those who work remotely because they can plan their schedules more effectively when they don't have to travel, and they may have more control over their workload. The first step toward developing a meeting for colleagues in different time zones is to review your schedules and whether they overlap. Here's a step-by-step guide to help you plan meetings with people in other parts of the world: 1. If you want to communicate with colleagues or clients who live in other regions, you may want to learn how you plan a meeting across time zones so you're ready for the next session. View more jobs on Indeed View more How do you plan a meeting across time zones? ![]()
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